Running a coworking space
The member pays for a desk, yesterday’s guest was never logged, and the meeting room was booked twice because the calendar on the wall is not tied to billing. At month end the extra hours are added by hand.
Who it is for
For a space with members, desks, and meeting rooms billed on top. A poor fit for a private office with no rotating members and no usage-based charge.
Problems this page addresses
A desk with no name
Two companies think the desk is theirs. There is no end date on the membership, so nobody releases it.
A double-booked meeting room
The booking was written on the board and also in WhatsApp. Two meetings arrive at the same hour, and billing does not know whom to charge.
A guest with no owner
A member brought in more guests than the plan includes. It surfaces only when someone at the desk remembers to count.
What you get
Member, plan, and desk
Plan type, a desk if there is one, and an end date. The desk is released when the membership ends, not when someone complains.
A room booking
A room is booked only if it is free, under a member’s name. The hours land on the month’s bill without a separate sheet.
Guests on the member
Each guest is logged under the member who brought them. Anything past the included count is marked for billing, not left to the desk’s memory.
Common questions
Is a free sheet not enough for a small space?
It is enough with a handful of desks and no paid room. It stops being enough when the same room is booked from two places and the monthly bill is copied together. Then the duplicates cost more than a system.
Does a member need to log in?
Only to book a room or see the bill. Desks and guests stay at the desk. They do not get the full member list.
Is a digital agency sitting with you a customer here?
Here they are a member: plan, desk, room. Their campaigns and retainers for their own clients sit on the digital agency page, not on the space’s bill.
Related pages
A CRM shaped around how you already work
An off-the-shelf CRM asks the team to adopt someone else’s stages and fields. We build the record around the approvals, statuses, and fields that already decide who the customer is and what happens next.
A core system instead of a pile of tools
When the central process - enrollment, handling, scheduling, follow-up - fits no product without bending it, the team becomes the glue. We build the core of that process and leave outside the tools that already do one narrow job well.
Client management for a digital agency
The brief is in a file, the approval is in WhatsApp, and the campaign runs even when the client never approved the latest version. At month end the retainer goes out with no list of what actually went live.